Microsoft Word Learning - Make a document in MS & more

 MS Word is a software programme in which we can make any document.We can maintain text, picture, excel sheet and many more things in MS Word.It is mainly used for making documents such as letters, reports, etc.

Learn some basic short cut keys which is useful in MS Word.

To open MS Word: Press Window+R to and type "winword" and press enter.

To Copy: Ctrl+C

To Paste: Ctrl+V

To Cut: Ctrl+X

To find anything: Ctrl+F

To Find & Replace: Ctrl+G

To Save document: Ctrl+S

There are 7 types of Tab in MS word which is used to create a document.

1. Home: Here we can change font styles (size, colour, design, etc.), copy, paste, find replace, text alignment, etc.

2. Insert: Here we can insert pictures, tables,word arts, charts, etc.

3. Page Layout: Here we can set page margins, orientation (landscape / portrait), insert watermark, page colour, page borders, indent & spacing, etc.

4. References: Here we can make table of content of our document and insert other references.

5. Mailings: It is used for mail merging.

6. Review: Here we can search meanings of the words in the document & translation, etc.

7. View: Here we can change view mode of the document under "Document Views", enable or disable Rule, Gridlines and navigation pane, view one page or two page, switch window etc.

Important Functions of MS Word

Make & Save the Document in Word file or in PDF format:

First of all let's learn how we can make a proper document in MS word. While making a document we have to do other important things along with typing word. We cannot make a good looking document just only by typing words.

So, here we will learn some very useful functions in MS Word which we will need while making a document.

Open MS word, we will see a blank page. We can start writing in this page to start making our document. 

Above image is of Home tab, here we can change font styling (size, colour, design, etc.)

There are 5 types of functions in Home tab:

1. Clipboard: Here we can Cut, Copy, Paste, Paste special any text and use format painter.

2. Font: Here we can select font style, size, colour, etc.

3. Paragraph: Here we can insert bullet styles, do text alignment, colour the background of text, adjust line & paragraph spacing, etc.

4. Styles: Here we select paragraph & text styles.

5. Editing: Here we can find, replace & select any text.

Some important short cut keys here are:

To make text bold press: Ctrl+B

To make text italic or slant press: Ctrl+I

To make text larger press: Ctrl+Shift+>

To make text smaller press: Ctrl+Shift+<

Text Alignment:

Text Alignment is used to start writing texts from Left, Right or Center.

We will find Alignment function in Paragraph section under Home tab.

Left Alignment:- If we want to start writing from Left side then click just before the first letter of the paragraph line and click on Align Text Left button in Paragraph section under Home tab. We can also use Short cut key for this: Ctrl+L

Right Alignment:- If we want to start writing from right side then click just before the first letter of the paragraph line and click on Align Text Right button in Paragraph section under Home tab. We can also use Short cut key for this: Ctrl+R

Center Alignment:- If we want to start writing from center then click just before the first letter of the paragraph line and click on Align Text Center button in Paragraph section under Home tab. We can also use Short cut key for this: Ctrl+E

Learn how to make a document and how it is saved & Printed & how PDF is made in MS Word by watching video from our Youtube channel.(Link Below:)

https://youtu.be/CHCj_HGLX2M

Change Text from Capital to Small or from Capital to Small in MS Word:

To do this, select the words and press Shift+F3

Use of Find any text:

To do this, copy the text which is to be found and then press Ctrl+F paste that text and press enter.

Find & Replace any text:

Imagin if we have to replace a specific word with another word in a 5000 words document, in this case if we find this word manulally then this will take a huge time and effort.

So, in this case we will use Find & Replace function in MS Word and save our tremendous time and effort.

It is very useful function in MS Word which saves our time in Finding & Replacing a Word, Paragraph, Number.

We can replace a text by another text in whole document and can save our time.

To do this, copy the text which is to be replaced and select all the paragraph of the document from which text to be replaced then press Ctrl+G.

Then click Replace and paste that text in Find what:" and type the text which will replacthe existing text in "Replace with:" and click Replace All.

We we see that all the similar texts gets replaced with another in the whole document.

Learn how to Change Text from Capital to Small or from Capital to Small in MS Word & Use of Find & Replace in MS Word by watching video from our Youtube channel.(Link Below:)

https://youtu.be/m6478vWz6L0

Shift + F3 = Change Text from Capital to Small or from Capital to Small in MS Word Ctrl + G = Find & Replace

We can also insert picture files in MS Word to save them in pdf or word file. This function is useful if we want to save front and back side of our Voter ID Card or any other document in pdf or word file. 

To do this: 

Go to Insert tab, then click Picture and then select picture file from the computer and click Insert button.

Learn how to Insert Multiple Pictures, their Alignment, various picture settings & how we can convert picture file to pdf in MS Word by watching video from our Youtube channel.(Link Below:)

https://youtu.be/QZ2_a89kirc

We can find the meaning of any word of any sentence. To do this:

Select that word, then press Alt and Right Click button of mouse at the same time.

We will learn more useful functions in MS Word next time.....