How to make GST Invoice in Tally Prime | Tally Prime Learning

 GST Invoice in Sales Voucher in Tally Prime (Short Key: F8)

Here we will learn step by step process of making Tax Invoice under GST in Tally Prime.

To record sales and make Tax Invoice we have to go to Sales Voucher in Tally. 

Before learning how to make a GST Invoice we should be familiar with the basics of GST.

Tax Invoices are of two types:

Local Sales or Intrastate Sales 

Interstate Sales

 For Local Sales CGST & SGST is charged in Tax Invoice.

For Interstate Sales IGST is charged in Tax Invoice.

 Let's learn this with blow example:

Suppose we are selling "Item A" 215 pcs at the rate Rs.50 to our customer "CBA P. Ltd." on 5 May 2021.

Follow below mentioned instructions to make Tax Invoice for the above mentioned case in Tally Prime:

 From Gateway of Tally, press V or go to vouchers. Then we have to go to Sales Voucher. To go to Sales Voucher we have to press F8.

Now we will see blank sales voucher as shown below:

 

We have put Invoice date first. For this we have to press F2 and put date and press Enter key.

Here Invoice number comes automatically.

Now in Reference no. we can put any reference no. or we can put our Invoice no. here and press Enter key.

Now we come to Party A/c Name. Here we have to select our Sundry Debtor from this dropdown list.

If we have not created our Sundry Debtor’s ledger in Tally yet, then we can create it by pressing Alt+C or go to Create in the dropdown list.

 Then Ledger Creation scree appears:

Here, fill Name, Select Under: Sundry Debtors, fill billing address of this party, select State, fill contact details, If this party is GST Registered party then select Regular in Registration Type, fill GST no. of this party and press Enter to Save this screen. After that Sundry Debtor ledger gets created in Tally.

 And now, select this Sundry Debtor’s ledger  and press Enter.

Now screen appears to fill dispatch & order details as below:

Here fill the details related to Order & Dispatch of material such as Vehicle no. in which goods are carried, Delivery Note no., Desination, Mode / Terms of payment, etc. These details will be printed in Invoice.

After filing the above mentioned details save this screen.

Tips:- If we have to fill only one or two details and we want to leave other details then we can press Ctrl+A to save and exit this screen. This will save time. For example if we want to fill only Destination then after filling destination press enter and then press Ctrl+A. This will save this screen instantly without going to other details.

 Now it takes us to fill Party Details as shown below:

Here billing address & shipping address is shown by default. Tally automatically shows Consignee Address (Ship to Address) same as the billing address.

If billing address and consignee address is different then we can fill the consignee name and address in Consignee (Ship to) side.

If goods are received the buyer at their billing address, then we need not change Consignee (Ship to) address and press Ctrl+A to save & exit this screen.

Now we have to select Sales ledger from the dropdown list. Without creating sales ledger we cannot make invoice in Tally Prime.

If we have not created required Sales ledger in Tally then follow below mentioned instructions to create a new Sales ledger.

Press Alt+C or go to Create in the dropdown list. Now ledger creation screen appears as show below:

Here, we have to write “Interstate Sales @18%” in Name. Then select Sales Accounts in Under: .

Now we have to select Applicable in “Is GST applicable” and press Enter key twice. We have to select Goods in “Type of Supply” and save this screen. Sales ledger is now created.

Now we have to select Stock Item which is being sold. If we have not created Stock yet then let’s learn how we can create a new Stock Item.

Press Alt+C or go to Create in the dropdown list. Now Stock item creation screen appears as show below:

Here fill Stock Name in “Name” and Enter key and select Primary in “Under” and press Enter key.

Now we have to select Unit of stock. If we have not created Unit of stock yet then let’s learn how we can create a new Unit of stock

Press Alt+C or go to Create in the dropdown list. Now Unit creation screen appears as show below:

Here fill Formal name and select UQC as per our case.

After filling these details save this screen.

Now under Statutory Details, Select Applicable in “GST Applicable”. And now under “Set /Alter GST Details”, select Yes and press Enter key. 

Now, we will see” GST Details for Stock Item” screen. Here fill HSN no. of goods and select Taxability as Taxable and set GST rate of this stock item as shown below:

Now save this screen, select Goods in Type of Supply and press Enter key to accept the screen.

Now our Stock Item is created.

Now we will put Quantity of stock & Rate of stock in respective columns and amount is automatically shown.   

After pressing Enter key we come at next line.

Here we have to select IGST ledger. IGST ledger is selected here as it is Interstate Sales.

If we have not created IGST ledger yet, we have to press Alt+C or go to Create in the dropdown list.

Now we will see Ledger Creation screen as shown below:

Now write “IGST” in the Name. In Under, select “Duties & Taxes” and press Enter key.

Now select “GST” in Type of duty/tax and select “Integrated Tax” in Tax type. Now save this screen as shown below:

After selecting IGST ledger we will see that IGST amount is auto calculated at the rate of 18% of basic the amount.

All the necessary particulars of Sales voucher have been filled now.

Now press Enter key. We will come at Narration. If we want to write any narration then we can fill here, otherwise leave it empty and press Enter key and Accept this screen to Yes to save this Sales Voucher.

This Tax Invoice is now complete and it gets saved in Tally. We can check this invoice in Sales Register in Tally.

Now, we have learnt how we can make GST Tax Invoice in Tally Prime.